Secretary, HR and Administration

About the role

Velship Labs needs an organised, discreet administrative and people base. The role reports to the CEO and is responsible for general administration, personnel processes and support to management. Velship works AI-first: everyone uses AI every day to work faster and better, and people stay responsible for the result.

What you will do

• Welcome guests, clients and potential clients at the office, in Portuguese and in English
• Manage diaries, correspondence and meeting organisation for the CEO and the team
• Maintain personnel processes: contracts, attendance, leave and individual files
• Support payroll, social security and tax obligations, together with the external accountant
• Support recruitment: screening applications, scheduling interviews and welcoming new colleagues
• Organise and file client and supplier contracts, tracking deadlines and renewals
• Support invoicing and the follow-up of collections, together with management
• Manage purchasing, suppliers and the running of the office
• Treat personnel and financial information with complete confidentiality
• Use AI to automate repetitive administrative tasks, without exposing confidential data to unapproved tools

What we look for

• At least 3 years in secretarial, administration or human resources work
• Basic knowledge of Angolan labour law and of social security and tax processes
• Organisation, rigour, discretion and good communication skills
• Secondary or higher education in Secretarial Studies, Management, Human Resources or a related field
• Notions of invoicing, collections follow-up and basic bookkeeping
• Experience supporting recruitment: screening applications and scheduling interviews
• Experience filing contracts and documents and tracking deadlines
• A professional manner at reception and on the phone
• Command of Office and productivity tools
• Regular, proven use of AI in administrative tasks (drafting, summaries, organisation, document templates), with awareness of confidentiality when using personnel data
• Fluent Portuguese and English above a basic level, spoken and written: you will welcome guests, clients and potential clients at the office, and some of them speak only English

Nice to have

• Experience managing an office: keeping it clean, tidy and stocked with what the team needs

How we select

In the selection you solve a real task from the role with your own AI tools, and you explain your workflow, how you checked the result and the limits you ran into.

What to expect

A small team, short lines to decision-makers and real ownership of your work. Compensation is discussed directly with candidates.